Hiring and Managing Your First Employee: A Simple Guide for Small Business Owners

As a small business owner, the decision to hire your first employee is both an exciting milestone and a daunting challenge. It marks a transition from solo entrepreneur to an employer with responsibilities and opportunities to grow your business through others. Here’s a simple, step-by-step guide to help you navigate the process of hiring and effectively managing your first employee.

Step 1: Define the Job Clearly

Start by identifying the need. What tasks require more attention than you can provide? Which skills would complement your business that you currently lack? Answering these questions will help you create a precise job description.

Actionable Strategy: Write a detailed job description that includes:

  • Job title and responsibilities.

  • Required qualifications and skills.

  • Any necessary certifications or special training.

  • The type of employment (full-time, part-time, contract).

  • Compensation range and benefits (if any).

Step 2: Spread the Word

Once you have a clear job description, it’s time to find candidates. Use a multi-channel approach to maximize your reach.

Actionable Strategy:

  • Online Job Boards: Post the position on popular job sites like Indeed or LinkedIn.

  • Social Media: Leverage your business's social media profiles to announce the opening.

  • Local Community Boards: Consider posting in local community centers or online community groups.

  • Referrals: Ask peers, friends, and family if they know someone who fits the job description.

Step 3: The Interview Process

Conducting interviews can be intimidating, but they are crucial for finding the right fit for your business.

Actionable Strategy:

  • Prepare your questions in advance: Focus on open-ended questions that relate to the candidate’s experience, skills, and how they handle specific situations.

  • Include a practical task: Depending on the role, you might ask them to demonstrate a skill, like writing a short piece if they’re applying to be a content writer.

  • Culture fit: Since they will be a core part of your operations, ensure their values and work style align with your business's ethos.

Step 4: Making the Offer

After the interviews, select the candidate who best fits your needs and extend a job offer.

Actionable Strategy:

  • Offer Letter: Send an offer letter that includes the job description, salary, benefits, and start date. Make sure to mention that the offer is contingent upon reference checks and any other pre-employment screening.

  • Discuss Expectations: Have a clear conversation about what you expect from them and what they can expect from you.

Step 5: Onboarding

A smooth onboarding process can increase employee retention and productivity.

Actionable Strategy:

  • Prepare their workspace: Have everything they need ready before they arrive, whether it’s a desk setup or access to necessary software.

  • Training: Develop a training plan to help them understand their responsibilities and how they fit into the broader business operations.

  • Introduce them to the business’s practices: Make sure they understand the workflow, communication practices, and where to find resources they need.

Step 6: Managing and Motivating

Effective management is key to retaining good employees and growing your business.

Actionable Strategy:

  • Regular Check-ins: Schedule regular one-on-one meetings to discuss their progress, address any issues, and provide feedback.

  • Set Clear Goals: Help them understand their role in achieving the business’s objectives. Clear, achievable goals make for motivated employees.

  • Offer Support and Development: Invest in their growth by offering training opportunities or taking the time to develop their skills through mentorship.

Hiring and managing your first employee is a significant step in scaling your business. By clearly defining the role, carefully selecting the right person, and effectively managing them, you set the stage for a productive and beneficial relationship. Remember, the goal is not just to grow your business, but to build a team that grows with you.

B2B Customer Dynamics: The Weather for the 2nd Half of 2024

As we sail into the second half of 2024, the landscape of B2B customer dynamics continues to evolve, influenced by technological advances, economic shifts, and changing market behaviors. Understanding these dynamics is like forecasting weather; it helps us prepare and adapt our strategies to ensure continuous growth and resilience. Let's dive into the key trends shaping B2B customer dynamics for the latter part of the year and explore how businesses can navigate these changes effectively.

Increased Demand for Personalized Experiences

One significant trend that continues to influence B2B relationships is the demand for personalized experiences. B2B buyers now expect a level of personalization akin to what they experience as consumers. This isn’t just about addressing a client by name in emails but understanding and anticipating their business needs and preferences.

Actionable Strategy: Leverage data analytics to gain insights into customer behaviors and preferences. Tools like CRM systems can help track customer interactions and history, allowing businesses to tailor their communications and offerings. For example, if data shows a cluster of clients frequently purchases a particular service or product in Q3, prepare to offer tailored promotions or bundled services during this period.

The Rise of Subscription and Service Models

The subscription economy is booming, and B2B is no exception. Companies are shifting from traditional one-time transactions to subscription-based models where ongoing services and products are provided in exchange for regular payments. This model offers predictable revenue and deeper customer relationships but requires a shift in how businesses approach customer service and value delivery.

Actionable Strategy: Focus on building long-term relationships rather than short-term sales. This might mean restructuring your sales teams to focus on customer success or investing in training programs that teach account managers how to nurture long-term partnerships. Provide continuous value through regular updates, exclusive content, or periodic check-ins to ensure clients feel valued and supported.

Technological Integration and Automation

Technology continues to be a game changer in B2B customer dynamics. More companies are integrating advanced technologies like AI and machine learning to automate processes, predict customer needs, and provide faster, more efficient services.

Actionable Strategy: Invest in technology that automates repetitive tasks to free up your team to focus on more strategic activities. For instance, deploying AI-driven chatbots can handle routine customer inquiries without human intervention, improving response times and customer satisfaction. Additionally, use AI to analyze customer data to identify trends and predict needs before the customer even voices them.

Sustainability as a Cornerstone

Sustainability is no longer just a buzzword; it's a business imperative, especially in B2B dealings. Businesses are increasingly expected to demonstrate their commitment to sustainable practices. This can influence buyer decisions, particularly in industries where corporate responsibility is closely scrutinized.

Actionable Strategy: Make your sustainability efforts part of your core business proposition. This might involve showcasing your sustainable sourcing practices, reducing waste in your operations, or using part of your profits to support environmental projects. Communicate these efforts clearly and regularly to your clients, reinforcing your commitment to not just economic but environmental and social prosperity.

Enhanced Focus on Customer Education

As products and services become more complex and intertwined with advanced technologies, there is a growing need for customer education. Educating your clients about the benefits and applications of your offerings can significantly enhance customer satisfaction and retention.

Actionable Strategy: Develop comprehensive training programs, webinars, and tutorials that help customers understand and maximize the benefits of your products or services. Consider creating a dedicated section on your website for educational content or hosting live sessions where customers can ask questions and learn more about your offerings.

Navigating the B2B customer dynamics of the second half of 2024 requires a keen understanding of these evolving trends and a proactive approach to adapting your strategies. By personalizing customer experiences, embracing subscription models, leveraging technology, prioritizing sustainability, and focusing on customer education, businesses can not only weather any storms ahead but also thrive in a changing B2B landscape. Stay prepared, stay adaptive, and most importantly, stay connected with your customers' needs and expectations.

Mastering Data Management for Small Businesses

In today’s rapidly changing business landscape, mastering data management can seem like tackling a giant jigsaw puzzle where you don’t have the picture on the box as a guide. However, when done right, it’s a powerful way to extract more value from your data, helping you make better decisions, understand your customers more deeply, and streamline operations. Let’s dive into why data management is crucial and how small business owners can get started without feeling overwhelmed.

The Importance of Data Management

Imagine you’re a local bakery. Each customer interaction, from the point of sale system, online orders, to feedback forms, generates data. Over time, this data piles up, and without proper management, valuable insights can get lost in the shuffle.

Here's where effective data management comes into play. It ensures that every piece of data you collect is accurate, accessible, and secure, allowing you to:

  • Enhance Decision-Making: With well-organized data, you can quickly identify which products are your best sellers and which times of the day you’re busiest, guiding your staffing and inventory decisions.

  • Improve Customer Experience: By analyzing customer purchase patterns and feedback, you can tailor your offerings to meet their needs better, boosting satisfaction and loyalty.

  • Streamline Operations: Data can show you bottlenecks in your operations, like slow supplier deliveries or inefficient workflows, helping you address these issues and improve efficiency.

Getting Started with Data Management

The thought of diving into data management can be daunting, but here are some practical steps and tools that can make the process smoother and more manageable:

  1. Identify What Data Matters Most

    Start by figuring out which data points are critical to your business. If you’re a service provider like a personal trainer, key data might include session bookings, client progress, and session feedback. Focus on these areas first to avoid getting overwhelmed.

  2. Use the Right Tools

    There are several user-friendly data management tools tailored for small businesses that don’t require you to be a tech wizard. For instance:

    • Google Sheets: An excellent tool for starters. It’s simple to use, and you can easily track customer interactions, sales, and inventory. Plus, it’s cloud-based, so you can access your data from anywhere.

    • Airtable: Think of it as a spreadsheet with superpowers. It’s particularly useful for project management and organizing complex data sets with a user-friendly interface.

    • Zoho Analytics: A step up, this tool offers more in-depth data analysis capabilities. It’s perfect for visualizing data trends and generating insightful reports.

  3. Establish a Routine for Data Entry and Maintenance

    Consistency is key in data management. Set up a routine for how and when data is updated and maintained. This might mean dedicating an hour each week to updating your datasets or training staff to input data correctly at the point of sale.

  4. Keep Your Data Secure

    Protecting your data is as important as managing it. Use tools with strong security measures and educate your team on best practices for data security. For example, always back up your data and use two-factor authentication wherever possible.

  5. Analyze and Act on Your Data

    Collecting data is just the first step. The real magic happens when you analyze this data to uncover trends and insights. Use the earlier mentioned tools like Zoho Analytics, or even simpler tools like Google’s Data Studio, to create visual reports that make it easy to understand your business performance at a glance.

  6. Seek Feedback and Refine Your Approach

    Data management is an ongoing process. Regularly seek feedback from your team about what’s working and what’s not. Maybe your sales team finds certain data entry procedures cumbersome, or the marketing team needs more detailed analytics. Use this feedback to refine your data management practices.

Real-World Example

Let’s take a quick look at a real-world application of these principles. A general contractor client began using data management to track project timelines, budget adherence, and client feedback. They implemented a simple CRM system to maintain this data, which provided insights that helped streamline project management processes and improve client communication. The result? A noticeable improvement in project delivery times and customer satisfaction scores.

Mastering data management doesn’t have to be an insurmountable challenge. By starting small, using the right tools, and continuously refining your approach based on feedback, you can transform raw data into valuable insights that propel your business forward. Remember, the goal is to make data work for you, not the other way around. Happy data managing!

The Least Scary AI Guide for Small Businesses

At this point it’s hard to deny the allure of Artificial Intelligence (AI). It’s not just a tool that students use when they don’t feel like writing papers…or anything anymore. For small businesses, AI offers an incredible opportunity to enhance efficiency, improve decision-making, and ultimately, drive growth. However, the challenge often lies in understanding how to implement AI in practical, impactful ways. In this blog post, we'll explore how small businesses can leverage AI, with specific tools and examples that demonstrate the tangible benefits in terms of dollars saved and value created.

Understanding AI and Its Potential

AI refers to the simulation of human intelligence in machines that are programmed to think and learn. This technology can perform tasks such as data analysis, customer service, and even creative work, freeing up time for business owners and employees to focus on more strategic activities.

Automating Routine Tasks

One of the most significant advantages of AI is its ability to automate routine tasks, which can save time and reduce costs. For example, small retail businesses can use AI-powered inventory management systems. Tools like Zoho Inventory or Orderhive use AI to predict stock levels, reorder products automatically, and reduce excess inventory. By optimizing inventory levels, businesses can save thousands of dollars annually in storage costs and prevent lost sales due to stockouts.

Case Study: The Corner Store

Consider a small convenience store that implemented an AI inventory management system. Before AI, the store often over-ordered or ran out of popular items, leading to lost sales and wasted resources. After implementing AI, the store saw a 15% reduction in inventory costs and a 10% increase in sales due to better stock management. This change not only improved cash flow but also enhanced customer satisfaction by ensuring popular items were always available.

Enhancing Customer Service

AI can also revolutionize customer service through chatbots and virtual assistants. Tools like Tidio and Freshdesk can handle common customer queries 24/7, providing instant responses and freeing up human staff to deal with more complex issues. This leads to faster resolution times and improved customer satisfaction.

Case Study: Your Local Gym

A small fitness gym implemented an AI chatbot on their website to handle inquiries about class schedules, membership details, and pricing. The chatbot, available around the clock, answered 80% of the questions without human intervention. This led to a 20% increase in membership sign-ups as potential customers received instant responses to their queries, even outside of business hours.

Streamlining Marketing Efforts

AI can significantly enhance marketing efforts by analyzing customer data to create personalized marketing campaigns. Tools like ActiveCampaign and Klaviyo use AI to segment audiences, personalize email content, and optimize sending times. This ensures that marketing messages are more relevant and engaging, leading to higher conversion rates.

Case Study: A Local Bakery/Cafe

A small bakery/cafe used AI-driven marketing tools to analyze customer purchase history and preferences. The AI system segmented customers into different groups and sent personalized offers and promotions. This targeted approach resulted in a 25% increase in repeat customers and a 30% boost in sales during promotional periods. By sending the right message to the right customer at the right time, the bakery/cafe maximized the return on their marketing investment.

Improving Financial Management

AI can also help small businesses with financial management. Tools like QuickBooks Online Advanced and Xero use AI to automate bookkeeping, categorize expenses, and even predict cash flow trends. This not only saves time but also provides business owners with valuable insights into their financial health.

Case Study: A Tree Care Service Company

A small tree care service company implemented AI-powered accounting software to manage their finances. The software automatically categorized transactions, tracked expenses, and generated financial reports. This reduced the time spent on bookkeeping by 50% and provided real-time insights into cash flow, helping the company make informed financial decisions. As a result, the company identified cost-saving opportunities that amounted to $10,000 annually.

Enhancing Decision-Making with Data Analytics

AI-powered data analytics tools like Tableau and Looker help businesses make sense of large volumes of data. By analyzing sales trends, customer behavior, and market conditions, these tools provide actionable insights that drive strategic decision-making.

Case Study: A Local Zoo

A small local zoo used AI-driven analytics to understand visitor behavior and preferences. By analyzing data from ticket sales, visitor surveys, and social media, the zoo identified which exhibits were most popular and which times of day saw the highest foot traffic. This information helped the zoo optimize staffing levels, plan special events during peak times, and tailor marketing efforts to attract more visitors. The result was a 15% increase in annual visitors and a corresponding boost in revenue.

Implementing AI: Getting Started

  1. Identify Pain Points: Start by identifying the areas of your business that could benefit most from automation and data analysis. This might include inventory management, customer service, marketing, financial management, or decision-making.

  2. Choose the Right Tools: Research and select AI tools that align with your business needs and budget. Many AI solutions offer scalable plans tailored to small businesses.

  3. Start Small: Implement AI in one area of your business first to see how it works and measure the impact. Once you see positive results, you can expand AI implementation to other areas.

  4. Train Your Team: Ensure that your team is trained to use AI tools effectively. Many AI providers offer training and support to help you get the most out of their products.

  5. Monitor and Adjust: Continuously monitor the performance of AI tools and make adjustments as needed. AI is a dynamic field, and staying up-to-date with the latest advancements will ensure you continue to reap the benefits.

AI is no longer a futuristic concept or gimmick; it’s a practical tool that can help small businesses thrive. By automating routine tasks, enhancing customer service, streamlining marketing efforts, improving financial management, and enhancing decision-making, AI can save time, reduce costs, and drive growth. As a small business owner, embracing AI can be a game-changer, providing you with the efficiency and insights needed to stay competitive in today’s fast-paced business environment.

So, take the leap, explore the AI tools available, and watch as your business transforms, becoming more efficient, insightful, and successful. The future of business is here, and it’s powered by AI.

Dynamic Pricing: A Must-Try Strategy for Small Businesses

In the constantly shifting sands of today's economic landscape, small businesses are often the most vulnerable to market volatility. With rising inflation, unpredictable consumer spending, and fierce competition, sticking to a traditional fixed pricing model might not cut it anymore. This is where dynamic pricing comes into play—a strategy not just for survival, but for thriving amid uncertainty.

Understanding the Imperative of Dynamic Pricing

Dynamic pricing isn’t about haphazardly changing prices but adapting strategically to real-time market conditions. This approach allows businesses to modify prices based on current demand, competitor pricing, and other external factors. The aim? To maximize profitability when the conditions are right and stimulate demand when it's sluggish.

But why is now the perfect time for small businesses to adopt this approach? The current economic environment, marked by swift changes in consumer behavior and economic uncertainties, demands agility. Dynamic pricing provides that flexibility, enabling businesses to respond to market changes instantaneously and effectively.

Deep Diving Into Market Insights

The first step toward implementing dynamic pricing is to understand your market deeply. This involves:

Analyzing Consumer Behavior: Identify patterns in how customers respond to different price points at various times. Understanding these behaviors helps in setting prices that customers are willing to pay.

Monitoring Competitor Prices: Keeping an eye on what others in your niche are charging can help you adjust your prices competitively.

Recognizing Demand Fluctuations: Knowing when demand rises and falls will guide when to hike up prices or offer discounts.

Choosing the Right Dynamic Pricing Strategy

There are multiple dynamic pricing strategies, and selecting the right one depends on your business model and market:

Time-based Pricing: Adjust prices based on time of day, week, or season. This is ideal for businesses like restaurants or services where demand predictably fluctuates.

Penetration Pricing: Temporarily lower prices to gain market share and then gradually raise them. This works well for new products or services.

Segment-based Pricing: Set different prices for different customer segments based on their willingness to pay.

Leveraging Technology

Implementing dynamic pricing manually is a daunting task. Thankfully, technology can handle the heavy lifting. Pricing software can automate the process, analyzing vast amounts of data to adjust prices in real-time. These tools can also provide predictive analytics, offering insights into future market trends and helping you stay one step ahead.

Pilot Testing Your Strategy

Before fully implementing dynamic pricing, conducting a pilot test is crucial. This allows you to:

Measure Impact: Understand how your customers react to price changes and how it affects your sales.

Gather Insights: Use customer feedback to refine your pricing strategy.

Make Adjustments: Fine-tune your approach based on the pilot results to better meet your business objectives and customer needs.

Maintaining Transparency with Customers

One potential downside of dynamic pricing is customer backlash. Transparency is key to mitigating this risk. Be open about why prices may vary and ensure customers that your pricing is fair. Educating customers about the benefits of dynamic pricing, like lower prices during off-peak times, can also help them see the value.

Staying Agile and Adaptable

Dynamic pricing is not a set-and-forget strategy. It requires continuous monitoring and adjustment to remain effective. Regularly analyzing your pricing strategy’s performance and staying adaptable to new information will ensure it continues to meet your business goals and market demands.

Embracing the Future

Adopting dynamic pricing now can help small businesses not only survive but thrive. In today's unpredictable economic climate, being able to quickly adapt to market conditions is a significant competitive advantage. Dynamic pricing allows you to do just that—turning market challenges into opportunities and driving profitability. So, why wait? Start exploring dynamic pricing today and transform how your business competes and succeeds in the marketplace.

Implementing dynamic pricing is a clear path to staying competitive and relevant, especially now. By understanding your market, choosing the right strategy, leveraging technology, and maintaining transparency, you can harness the power of dynamic pricing to steer your business towards success in these turbulent times.

Your Small Business Guide To Staying Profitable In Uncertain Times: 2023 Edition

Running a small business can be a rewarding endeavor, but it also comes with its fair share of challenges. One such challenge is managing uncertain economic conditions and the increasing pressures of inflation. In this case, we will explore effective strategies and practical steps that small business owners can take to stay profitable in the face of these challenges. Through the story of a fictional small business owner named Sarah, we will examine the various aspects of business management that can help her navigate uncertain times.

Paired Down From A Recent Client Case Background:

Sarah owns a boutique clothing store in a bustling city. For the past few years, her business has been thriving, but recently she has noticed signs of uncertainty in the economy. Inflation rates are rising, and consumer spending patterns have become unpredictable. Sarah is concerned about maintaining profitability and ensuring the long-term sustainability of her business.

Analysis and Recommendations:

Monitor Market Trends:

Sarah needs to stay up-to-date with market trends and economic indicators. By closely monitoring changes in consumer behavior, industry trends, and economic forecasts, she can anticipate potential challenges and adapt her business strategies accordingly. Regularly reviewing financial reports, such as profit and loss statements, will provide insights into the overall health of her business.

Diversify Product Range:

To mitigate the impact of inflation, Sarah should consider diversifying her product range. By offering a variety of price points, she can cater to different customer segments and ensure continued sales even if some customers become more price-sensitive. Sarah can introduce lower-cost alternatives alongside her existing high-end products to maintain a balanced offering that appeals to a wider customer base.

Streamline Operations:

Efficiency is crucial during uncertain economic conditions. Sarah should conduct a thorough review of her business operations to identify areas where she can reduce costs and streamline processes. This might involve renegotiating supplier contracts, optimizing inventory management systems, or adopting technology solutions that automate repetitive tasks. By cutting unnecessary expenses and improving operational efficiency, Sarah can enhance her business's profitability.

Customer Relationship Management:

Building strong relationships with customers becomes even more critical during uncertain times. Sarah should focus on providing exceptional customer service and personalized experiences to create loyalty. Implementing a customer relationship management (CRM) system can help her track customer preferences, tailor marketing efforts, and offer targeted promotions. Maintaining open lines of communication with customers will enable her to understand their changing needs and adjust her product offerings accordingly.

Pricing Strategies:

Inflation can lead to increased costs for Sarah's business. To maintain profitability, she needs to review her pricing strategies. Rather than implementing across-the-board price increases, Sarah can consider adopting dynamic pricing models that take into account market conditions and customer demand. Offering bundled deals, discounts for loyal customers, or introducing loyalty programs can also help incentivize repeat business.

Cost Control and Expense Management:

Inflationary pressures often lead to higher expenses, such as increased rent, utility costs, or raw material prices. Sarah should review her business expenses meticulously and identify areas where costs can be controlled. Negotiating with suppliers for better terms, exploring alternative sourcing options, and embracing energy-efficient practices can help reduce overheads. Regularly assessing and optimizing expenses will contribute to maintaining profitability.

Cash Flow Management:

During uncertain economic conditions, managing cash flow becomes paramount. Sarah should develop a detailed cash flow forecast to anticipate potential gaps and plan accordingly. She can negotiate extended payment terms with suppliers, incentivize early customer payments, and consider establishing relationships with alternative lenders for short-term financing if needed. Maintaining a healthy cash flow will provide Sarah with the flexibility to navigate through economic uncertainties.

Marketing and Promotions:

While reducing costs is essential, Sarah must continue investing in effective marketing strategies. Rather than relying solely on traditional advertising, she should explore cost-effective digital marketing channels such as social media, email marketing, and search engine optimization. By targeting the right audience with compelling messaging, Sarah can attract new customers and retain existing ones, even during challenging economic times.

Conclusion:

In uncertain economic conditions with increasing inflation pressures, small business owners like Sarah face numerous challenges. However, by adopting proactive strategies and taking practical steps, they can stay profitable and ensure the long-term success of their businesses. Regularly monitoring market trends, diversifying product offerings, streamlining operations, focusing on customer relationships, implementing effective pricing strategies, controlling expenses, managing cash flow, and investing in targeted marketing efforts are crucial elements of successfully navigating through uncertain times. With determination, adaptability, and strategic planning, small business owners can overcome challenges and thrive even in the face of economic uncertainties

Can Your Business Keep Up? Customer First Disruption & Innovation

Let’s start with a cliché - You know you need to change something in your business but you’re not sure where to start, what you should be doing or if you even have time to try something.

If you’re a small service or retail businesses you don’t need a blog post telling you that you face numerous challenges in remaining competitive and most importantly relevant. To thrive in an era of constant change, it is essential for small businesses to embrace disruption and innovation. By leveraging these principles, local businesses serving communities within a 10-mile radius can unlock tremendous opportunities for growth, increased customer satisfaction, and improved business outcomes. In this blog post, we will explore how small businesses can effectively utilize disruption and innovation to drive success.

Understanding Disruption and Innovation - A quick and dirty definition or two.

Before diving into the strategies, let's briefly define disruption and innovation in the context of small businesses.

Disruption refers to the process of challenging traditional norms, approaches, and business models to create new value propositions and reshape the market. It involves identifying and seizing opportunities that others may overlook, thereby gaining a competitive edge.

Innovation, on the other hand, encompasses the creation and implementation of new ideas, products, services, or processes that bring about positive change. It involves fostering a culture of creativity, continuous learning, and adaptability within the organization.

Now that we have a basic understanding of the concepts, let's explore how small businesses can harness disruption and innovation to enhance their business outcomes.

Embrace Technology

Technology has become an indispensable tool for businesses of all sizes. By leveraging digital tools, small businesses can streamline operations, improve efficiency, and enhance customer experiences. Here are some ways to do it:

a) Online Presence: Establish a strong online presence through a well-designed website and social media platforms. This will expand your reach, engage customers, and attract new ones within your local community.

b) E-commerce: Explore the world of e-commerce by setting up an online store. This enables customers to shop conveniently from their homes and provides an additional revenue stream for your business.

c) Mobile Apps: Consider developing a mobile app that offers unique features, loyalty programs, and personalized offers. This can enhance customer engagement and loyalty.

Customer-Centricity

In today's competitive landscape, customers have come to expect personalized experiences and exceptional service. By focusing on customer-centricity, small businesses can differentiate themselves and build long-lasting relationships. Here's how:

a) Understand Customer Needs: Invest time in getting to know your customers. Conduct surveys, gather feedback, and analyze data to gain insights into their preferences, pain points, and expectations.

b) Tailor Products and Services: Use the insights gained to customize your offerings to meet customer demands. This can involve personalized recommendations, flexible payment options, or special packages tailored to local preferences.

c) Exceptional Customer Service: Train your employees to deliver outstanding customer service. Respond promptly to inquiries, resolve issues promptly, and go the extra mile to exceed expectations.

Collaborate and Network

Small businesses serving local communities can leverage collaboration and networking to their advantage. By partnering with other local businesses or community organizations, you can create mutually beneficial opportunities and increase your visibility. Consider the following:

a) Co-Marketing Initiatives: Collaborate with complementary businesses to create joint marketing campaigns, share resources, or host local events. This cross-promotion can expose your business to new audiences and boost sales.

b) Community Involvement: Participate in community events, sponsor local initiatives, or join industry associations. This involvement builds goodwill, strengthens relationships, and positions your business as an integral part of the community.

Foster a Culture of Innovation

Innovation thrives in environments that encourage creativity, risk-taking, and continuous learning. Small businesses can create such a culture by implementing the following practices:

a) Employee Empowerment: Encourage employees to contribute their ideas, suggestions, and feedback. Create channels for open communication and recognize and reward innovative thinking.

b) Learning and Development: Provide opportunities for professional growth and development. Support employees' attendance at workshops, seminars, and industry conferences to foster a culture of continuous learning.

c) Experimentation and Iteration: Encourage experimentation and the freedom to fail. Embrace a mindset that views setbacks as learning opportunities, enabling your business to evolve and adapt quickly.

In today's rapidly changing business landscape, small service and retail businesses serving local communities must embrace disruption and innovation to thrive. By leveraging technology, prioritizing customer-centricity, collaborating with others, and fostering a culture of innovation, small businesses can unlock tremendous opportunities for growth and improved business outcomes. Remember, change is the only constant, and by embracing it with open arms, your small business can flourish and remain competitive in the local market. So, be bold, be innovative, and watch your business soar to new heights!

Use QuickBooks (or whatever you're using to keep track of your financials) to make better business decisions!

Hey there, I can’t believe it’s been FOUR YEARS. I really dropped the ball here but we are back. I want to start off by helping you build a process for using QuickBooks (or whatever you’re using to keep track of your financials) to build better forecasts so you can make better decisions in your business.

If you're looking to make better financial decisions for your business, you're in the right place. In this blog post, we'll be discussing how you can use forecasts built in software like QuickBooks to make informed decisions based on the data you collect on a daily basis.

First things first, what is forecasting? Simply put, forecasting is the process of estimating or predicting future events or trends based on historical data. In the context of business, forecasting can help you predict future revenue, expenses, and cash flow, among other things.

Now, you might be thinking, "That sounds great, but how do I even begin to forecast for my business?" Well, that's where software like QuickBooks comes in. QuickBooks is a cloud-based accounting software that can help you track your income, expenses, and other financial data on a daily basis. The software also has built-in forecasting tools that can help you make informed decisions based on your financial data.

So, let's get started. Here are the steps you can take to make better financial decisions using QuickBooks' forecasting tools:

Step 1: Collect and input your financial data into QuickBooks

Before you can start forecasting, you need to make sure you have accurate and up-to-date financial data. This includes your income, expenses, assets, liabilities, and cash flow. You can input this data into QuickBooks manually, or you can connect your bank accounts and credit cards to QuickBooks to automatically import your financial transactions.

Step 2: Set up your forecasting preferences in QuickBooks

Once you have your financial data in QuickBooks, you can start setting up your forecasting preferences. QuickBooks has a variety of forecasting tools that you can use, depending on what you want to predict. For example, you can forecast your cash flow, revenue, expenses, and more. To set up your forecasting preferences, go to the "Reports" tab in QuickBooks and select "Forecast."

Step 3: Choose your forecasting method

There are several methods you can use to forecast your financial data in QuickBooks. Some of the most common methods include:

Trend analysis: This method involves looking at historical data to identify patterns and trends, and then using those patterns to predict future outcomes.

Seasonal analysis: This method involves looking at seasonal patterns in your financial data to predict future outcomes.

Regression analysis: This method involves using statistical analysis to identify relationships between different variables, and then using those relationships to predict future outcomes.

QuickBooks has built-in tools that can help you use these methods to forecast your financial data. You can choose the method that works best for your business, or you can use a combination of methods to get a more accurate forecast.

Step 4: Review your forecast and make adjustments

Once you have your forecast, it's important to review it regularly and make adjustments as needed. Your forecast is only as good as the data you put into it, so if your financial data changes, your forecast will need to change too. Regularly reviewing and adjusting your forecast can help you make better financial decisions and stay on top of your business's finances.

Step 5: Use your forecast to make informed decisions

Finally, once you have your forecast, you can use it to make informed decisions for your business. For example, if your forecast predicts a cash flow shortfall in the coming months, you might decide to delay purchasing new equipment until you have more cash on hand. Or, if your forecast predicts an increase in revenue, you might decide to hire a new employee to help you handle the extra workload.

The key is to use your forecast to make informed decisions based on your financial data. This can help you avoid financial surprises and make sure your business is always on the right track.

So there you have it! By using forecasting tools in software like QuickBooks and analyzing the data you collect on a daily basis, you can make better financial decisions for your business. Remember to collect and input your financial data into QuickBooks, set up your forecasting preferences, choose the right forecasting method, review and adjust your forecast regularly, and use your forecast to make informed decisions.

Financial forecasting is a powerful tool that can help you stay ahead of the game and make smarter choices for your business. So why not give it a try? Your business's financial success could depend on it!

Monday Memes Ch 3: Baby Yoda & Burn Out

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Baby Yoda is the best. I don’t think I’ve seen a bad one of these memes yet! Before I get sucked into another Baby Yoda meme image search let’s just jump right into this week’s Monday Meme. 

Piggybacking on last week’s post, I want to see if you’re playing Simon Sinek’s Infinite Game when it comes to how choose to work every day? 

If you haven’t read his book yet or watched the video I posted about Sinek’s Infinite Game approach (it’s absolutely worth it), the gist of it is moving away from trying to “win” business and towards making choices that will keep the business going as long as possible. The emphasis is on creating a business that truly centers on people, culture, and mission instead of trading resources or encouraging environments that reward short term gains. It’s so good! 

The Baby Yoda memes and new Simon Sinek book have a lot in common this time of year. December is the perfect time of year for a little reflection and more importantly, it’s a time to look at what you’re going to do next. Is how you got to where you are now going to be right for helping you get to where you want your business to go in 202? It forces you to really look at how you’re showing up every day and honestly assessing the things that are motivating the choices you’re making in your business. 

Big picture, a year isn’t all that long when it comes to building a business. If you started in January and feel like Old Yoda now then you’re exactly who should be taking time to think about what 2020 is going to look like for you. I would challenge you to think about the following things: 

1. How do you decide which tasks or goals get priority over others in your business? 

2. Is the work you’re doing still aligned with why you started doing the work in the first place? 

3. How did you set your goals for next year? Have you even set them yet? 

4. Are the metrics you track daily/weekly/monthly/yearly supporting why you’re doing this work or some arbitrary short term financial or vanity goal? 

I’m not saying that you’re not going to be burnt out or have seasons of work that feel like they are aging your horribly from time to time. I want to challenge you to look at how and why you’re working to make sure that you aren’t creating an environment or expectations that are unsustainable from the start. When you burn out for the last time at work, everyone loses. 

Long term success means making choices that put people first - from keeping up with the changing tastes and expectations of your consumers to you making sure the work you’re doing every day is still aligned with why you wanted to do it when you started.


Just Cause > Your Current Mission Statement: The Infinite Game

Let’s just start by saying that I’m a huge fan of Simon Sinek. I use his YouTube videos in my business classes and I’ve worked some of his processes into my own client work. I’m a big fan of the research he does and how he gets his ideas out into the world. It shouldn’t be a surprise when I share that I really loved his new book “The Infinite Game”. Not because I wholeheartedly identify with his “just cause” but, at this book’s core it’s about helping people make better decisions. It’s a framework that will help those better serve the people to which they are responsible because they know that every growth metric in every business starts with someone (employee, customer, prospect, audience) making a choice. The icing on the cake for me is seeing him frame concepts like game theory, opportunity cost, and a bunch of fun behavioral economics stuff in a you-don’t-need-to-be-an-economist-to-use-this-everyday kind of way.

Plus, I am all about helping make people better business and organizational decisions.

This post isn’t just a love letter to this book. (It’s definitely not hard for me to keep gushing about it though!) I wanted to challenge you to think about how the work you’re doing in your business supports your vision for the future.

Vision for the future? You might not have one right now but it’s important. When you’re connecting what you do, what you’re building, and who you’re cultivating to a future you want to see things get interesting. Interesting because the choices you make from that mindset is going to be very different, way more sustainable, than those made from just optimizing your business in 90-day sprints or worse just focusing on the next transaction.

To help you think through finding your vision I’ll share a bit about his first practice and include the video he created to accompany the concept in his framework - identifying your “just cause”. The broad stroke is getting to a cause and communicating it so that your employees, or the people that support you, would be willing to sacrifice their own interests to advance that cause?

That’s a bigger deal than most people think. In order for someone to trade their dollars earned, their time, their knowledge, or their attention for what you’re working on they have to believe it’s going to make a difference in their lives. Sure, there’s the instant utility of getting a solution to a today problem but consumption now is more than just a vote for maximizing utility.

Building a business that will last demands that you do more than just quickly cobble together mission or vision statements full of vague business platitudes. In the past, I’ve written that one of my biggest business-owner pet peeves is when they put things like “best customer service” or “highest quality product” in the middle of their mission statements. I’ll save the rant for now and offer a link to one of those posts titled, How to W.I.N. Everyday.

This time of year is great for doing a bit of reflection and working out the things that are really important to you and to your business. So important that you either created or are supporting a business that shares those values and ideas about what a better future looks like. Then go back to your mission, vision, and values and audit them against the value rubric you’ve just created. How does it hold up? I’m willing to bet that, for most of you, it could use a little work. Here’s an Amazon link to his book The Infinite Game if after you watch the video you decide that you need more Simon Sinek in your life.

Which, of course, you will.

You Can Still Achieve Your 2019 Goals (Step-by-Step)

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The end of the year is probably my favorite time of year when it comes to talking to business owners. I love this time of year because it’s awesome to hear how entrepreneurs are sprinting towards achieving the goals they set three quarters ago and to hear about how they’re going to take what they learned this year to make next year even better. Getting to have those conversations with people and supporting the work they’re doing are literal parts of my own “why”. 

Quick Side Rant. 

There’s a difference between someone just complaining/daydreaming about what they’re going to do to finish strong versus the grit and resilience that comes from an entrepreneur who’s already mid-sprint. Talking shop with wantrepreneurs is the opposite of my “why” and it kind of makes me sad. Sad because, more often than not, the wantrepreneurs have the best of intentions but they overthink, worry too much about being judged, or are waiting for everything to be perfect before they take that next step. Then nothing happens. They don’t show up, they don’t solve a real problem, they don’t put their businesses out there, and they continue to just stagnate in place waiting for the New Year to announce a new plan in which they will ultimately also do nothing.

Yikes, I depressed myself right there. Back to the positive and to support those that are willing to continue to work even when it gets hard!  

End Side Rant.

If you’re mid-sprint right now or at the very least are just about to start that sprint (I mean the “step up to the line and on your mark” kind of about to start.) I’m going to give you two things that will help keep you focused on your momentum so you can pour as much energy and focus on the work that matters most for you and for the people that you serve. They’ll take a little time and honest reflection to set up but you’ll be able to reference them often to help you guide the decisions you’re going to have to make quickly as you push through your year-end sprint. 

They are the Purpose Statement and a Change Agenda. Stay with me here, it’s not just business buzzword nonsense, I promise. 

Building a Purpose Statement doesn’t have to be like setting your business’s Mission, Vision, and Values. It can be more fluid and change as the business your building changes. A good Purpose Statement will have you scanning what’s going on around you in real-time and allow you to specifically articulate why people need you more than any of your competitors. It also gives your audiences and target customers a reason to engage with you, to follow you, and to keep them coming back to you. It’s not generic aspirational fake authentic nonsense either. Purpose correlates directly to a measurable value created or delivered and is made up of three parts. 

Objective

Here’s where you’re articulating your goal. A purpose statement for your year-end business sprint could be a target number of customers you’re trying to serve, a revenue target, a goal around hiring an employee or your first virtual assistant, or even where you want your business’s standing to be in relation to your competitors. It’s got to be clear though, no vague “to be the best” or “have the greatest customer service” nonsense. It can describe why you’re in business but make it a function of you being of service for people - think the message under a McDonald’s sign that lets everyone know they’ve served billions of burgers. 

Advantage

What are you doing now, in this sprint for example, that makes you different? How is the work that you’re doing unique and worth keeping the attention of someone who sees your Facebook Ad for more than four seconds? Yes, we’re talking about competitive advantage but in more of a micro-every-day-action-taking way. I don’t want you to think about what makes you the best choice for someone in the big broad strokes that are more akin to your Mission, Vision, and Values. I want you to think about the real-time topical every day things that make you a better value than any of your immediate competition. Why should people care about you? How is your process the best process for solving your customer’s problem? Clear over clever wins every time here. 

Scope

A Purpose Statement for a year-end sprint has to keep the activities you do laser-focused. Getting clear on your scope means being strong enough to tell people what you won’t do, what you can’t do, or where you won’t do. If you’re in a business that sells multiple products, offers multiple services, etc it means figuring out which few you’re going to give the most focus to over the next 60 days. Articulating the value, the specific solution you’re focused on delivering is taking the idea of the Pareto Principle and ruthlessly committing to developing that 20% work that will create the 80% results in your business - from your goal from customers served to dollars in the bank. It means for a little while there might be parts of your business that are on autopilot or projects that you had the best of intentions to get to that get prioritized for after the New Year. 

After you get your thoughts on Objective, Advantage, and Scope put together the challenge is putting it all together into one cohesive statement. (No more than two sentences.) This statement will be the guide you’ll use when you get to that point in your work where you look up and are wondering what to focus on next. It’s that crucial point where you’re emotionally riding the line between the positivity highs that comes with seeing that you may pull this off and hit your goals and the complete apathy that comes from extreme burnout. At that point is where your Purpose Statement will keep you grounded and pushing on. Its format should look like this: 

Purpose Statement: I or we will [insert specific goal like: earn $XX,XXX, sell 100 online courses, hire two employees, etc.] by years end by [insert specific differentiator that makes your solution relevant to people right now] in [insert a specific scope like using a mile radius so, serving your immediate community within 15 miles from where your work happens]. 

To give you a simple example, if I use me and let’s say I’m looking for people to hire me to help them create their own Purpose Statements mine might look like… 

Purpose Statement: I will help 10 professional service businesses create their Purpose Statements by years end by keeping them out of the wantrepreneur zone and prescribing real actions they can take right now that align with how they do their best work. The businesses I’m committing to serve will be those in my immediate community no more than 15 miles from my office

You get the idea, now it’s your turn. Well, don’t leave yet. Let’s talk about what you do with your Purpose Statement once you create it. 

Once you are happy with your Purpose Statement now it’s time to set up the rest of your sprint’s guardrails. Enter the Change Agenda. This Change Agenda will help you figure out what you need to adjust in your business (temporarily) so that you can be as effective as possible with all the time, energy, and resources you’re putting into achieving your goals by year-end. The goal is to keep it simple, clear, and Purpose Statement-centric. If you’re reading this and thinking that you don’t need to change anything, I’d argue that the environment (includes processes and systems you use) in which you work is just as important as how hard you work. So don’t skip this part! 

A Change Agenda is just three parts. We’re going to talk about it in three conceptual chunks but you format it however works best for you. From bulleted lists to tasks on a Trello board, it’s all good. Now that you’ve put some real effort into the Purpose Statement let’s work on creating an environment that sets it, and you, up for success: 

Are there parts of your business that you think you want to change?

If you’re coming into the year-end ready to burn what’s left in your fuel tank that probably means you have some ideas on what you’d like to do differently next year. That’s great! The goal with the Change Agenda is to think about how you can roll what you’re doing now into what you’ve learned over the year. If there are things you want to try, stop doing, etc. this is a great point to give it a go. The caution here is that sometimes implementing change can take way longer than you think, especially if it has to do with using a new fun tech tool or creating new processes. I’d save implementing the new CRM for January and focus on the little things you can do right now that are easy to implement and that will be useful in the future. 

What were you doing that you need to change to make it through this sprint?

After you prioritize the areas you want to see changes it’s time to get super-specific. Your Purpose Statement will require you to be laser-focused with your resources so you’re going to have to make some tough calls around how you allocate your time and money. You might have to change up the subject matter of the content you’re producing, increase the amount of content you’re producing, adjust the amount of money you spend on supplies, rearrange your work schedule, delegate a little more so you can focus on meeting new people at your local Chamber and Young Professionals networking events etc. You should think about all the things that happen in your business, everything that you consider work. Then strip away, minimize, and reprioritize any initiatives or processes that don’t support your Purpose Statement.

What do you want your business to be doing post sprint? (Sometimes businesses pivot depending on the outcomes of a process like this. And, that’s ok!)

Your sprint is going to eventually end and you are going to have all kinds of fun data to review. You’re going to be able to see what your entire year looked like, the impact of all your hard work over the last few months and, you’ll be pleasantly surprised by having data that supports how unimportant some of the stuff you were doing was. How your business operates and how you help people is a dynamic process. The tastes and expectations of your customers will change over time which means you need to be comfortable with change too! Check-in with yourself and your business every once and a while as you’re working through your sprint and leaning on your Purpose Statement. Make note of what’s working and what’s not, what you like and don’t, and document opportunities you can make time to explore after you finish achieving your epic year-end goals. Come the turn of the year you’ll be able to choose a direction for your business that best aligns with what you decide is important to you and how you believe you can be more efficient in delivering on your value. No worries if that means you permanently leave behind processes, products, and services (and sometimes people) that got you to where you are now but won’t get you to the impact you want to have in the future. As always, the more specific the better - see Purpose Statement. 

You made it! 

As of the writing of this post, there are 61 days left in 2019. That’s plenty of time to put your head down and work towards something epic. The best part of all this is that if you’re honest about the process and are committed to the work you’ll be in great shape even if you don’t end up hitting your goals. You’ll have real and actionable data you can use to refine who you serve and how you help people next year. Maybe you even see that some of the stuff you were doing wasn’t helpful or relevant to your business at all. There’s only upside here! Plus, taking a post like this and taking action means no one will ever mistake you for a wantrepreneur...so there’s that. 

Monday Memes Ch 2: Easy Wins

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It’s easy to think that you’re making progress in your business when you’re doing stuff that feels like work. It feels like progress to sit at a keyboard (or literally anywhere with your phone), head to a to your favorite domain registrar, and spend anywhere from a few bucks to a few thousand securing the perfect domain for your business. Or in some cases, mine included, a bunch of domains.

Is that real progress though? Did buying those domains directly contribute to supporting the next person that needs your product, service, or expertise? If an entrepreneur buys a domain but no one ever finds it or buys anything, is it really a business?

Probably not - to all three questions.

That’s not a bad thing though. Buying domains, building websites, and doing all the things that help people find you is definitely necessary when you’re building a business and a brand that you intend on standing behind for the long haul. Necessary and (not but) is only a small part of what goes into building a business.

I picked this meme today because I see and hear stuff like this all the time. I’ve witnessed tons of would-be entrepreneurs buy domains and pour time, money and resources into building a platform that they ultimately do nothing with. So, I wanted to bring some awareness and challenge you if you’re someone like this to do a bit of real reflecting.

Why?

Because the feel-good chemicals that your brain releases when you feel like you’re being productive are easy to come by when you’re doing things like buying domains, setting up social profiles and even writing a blog post. Ego is definitely not a friend to the entrepreneur. Especially once all that stuff is done and you’re knocking on the door of the deeper work that is required to get you to the next phase of building a business starts all those good feels instantly start to evaporate. They evaporate because the work required to get found, make a sale and deliver on a promise means that they’re dependent on someone else. A customer has to trust you enough to say yes to you and believe that you can do what you said you can do for the next dose of validation. Then you have to deliver on your promise and again wait for the feedback.

It’s a pretty volatile process.

I tell my economics students that people are utility-maximizing machines. Your brain is designed to help you make choices about how you expend your cognitive resources in service of providing you with experiences that maximize how good you feel (or at least minimize the bad). Business ideas die after you buy a few domains and build a site because your brain instantly weighs the opportunity cost of the continued commitment to growing and the risks that come with putting yourself out there and being rejected against the possible gains that come with success. It’s tough to reasonably predict those gains for brains especially if you’ve never experienced the kind of success you’re looking for.

For some though it’s an easy choice, their passion and belief create enough of a benefit to outweigh the perceived costs. For them, it’s not that they don’t think the same things or have different brains it’s that they approach the formulas giving variables slightly different weights. They have the capacity to sit with all the social, financial, emotional, and any other risk you can think of a little longer. For the businesses that seem to never progress past the domain buying phase, it’s the opposite - the juice wasn’t worth the squeeze right out of the gate.

At this point, this post is probably reading like I’m romanticizing the risk-takers and am dooming those that are more risk-averse when it comes to building a business. That’s definitely not my intention. What I want to do is challenge you to think about why you bought those domains, what were your intentions when you started, and ask how committed you are to the long process that comes with being an overnight success.

If you bought the domains then there was a spark of entrepreneurial life in that idea. It might be worth some additional vetting (here’s a link to post I wrote all about how to vet your idea) and just a little more work to figure out if you were just chasing the rush that comes with telling people you're an entrepreneur or if you actually have a real business on your hands.

Lastly, and borrowing from Marie Forleo, “Everything is figureoutable!”.

Monday Memes Ch 1: Time Management

Every Monday our social feeds are filled with #MondayMotivation and #hustleporn images, quotes, and inspirational messages. Some are decent but most just get swiped past and lost in the noise that comes with getting caught up online after a busy weekend. While I appreciate and have even participated in the cultural phenomena that is “Monday Morning Quarterbacking” I’m going to start taking a different approach here on the blog.

Why?

Well, if you’re committed to building a real business it probably requires that you show up in your business all the time - not just Monday. And, I think there is more value in giving you some internet cringe to chuckle about while connecting it to content that might actually be useful for you. I mean, honestly, when was the last time a Zig Ziglar quote moved the needle for you when you scrolled past it sipping your first coffee of the day? Exactly.

Welcome to Monday Memes!

So in the spirit of showing up to do the work that matters I offer today’s meme:

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I thought this was hilarious for a few reasons.

1. Putting in the extra work you need to succeed often goes unnoticed. That’s just how it goes. What’s the over-generalized adage? “You’re an overnight success ten years in the making.”

2. I’m also of the opinion that the amount of time you spend at your desk is not a direct corollary for success. Doing something that matters, that you care about, or that is important is going to demand real work (and time) from you. Sometimes it requires you putting in the extra hours. That’s very different than just filling your schedule with things that feel like work but add no real value to what you’re doing or that are ultimately just busywork. So, because most people don’t like to think that they might not be as effective in how they work as their peers (letting ego get in the way) they compare efforts using a metric that’s objective - time. Then it becomes who’s working harder as a function of how long they’re working, not how effective they are. That never ends well.

3. I can admit that in moments of weakness early in my professional life I’ve silently judged someone for showing up late. I was young, naive, and let my own ego get the best of me. These days I’m empathetic to the hurdles that come with managing a schedule as a professional in 2019. It’s tough and life happens. Being willing to work with people at the “speed of business” is super important if you plan on ever getting real buy-in from them or are hoping to develop a real relationship. Now that’s not to say that being habitually late need not be addressed. It might just be a symptom of a set of processes that haven’t been looked at in a while. And, if after that it’s really about the person not respecting your time then it’s time to look at the rest of that relationship and see if it’s still working for everyone, the culture you’re building, etc.

See, there’s lots of good stuff that can come out of a cringe-worthy meme! Maybe you laughed at how quickly you can go from calm to an irrational rage-boil in a professional environment because someone didn’t meet your silent expectations, did a bit of reflection on working smarter not longer, and were briefly entertained by a meme based on something that was popular a few years ago.

Have a great Monday.

How To W.I.N. Everyday

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When it comes to WIN’ing there’s a lot of noise online. I did this so you don’t have to, but if you Google’d WIN strategy you’d get all kinds of nonsense. You’d get scammy internet marketers trying to sell you winning online business blueprints, you’d get big-name management consulting firms trying to sell you their ideas about how you can create a winning proposal to land your next piece of business, and you’d see all kinds of generic win-win negotiation stuff. I don’t want to do any of that today. I’m not interested in selling you anything, well, maybe on the idea that you could benefit from thinking about what’s important at the moment more often. 

Like I said, none of that noise is what we’re here today to talk about. For today W.I.N is an acronym for “what’s important now”. And believe it or not, it actually took me a few tries before I could even find any resources that mentioned this methodology as anything more than a stitched-together series of anecdotes or Instagram ready visuals. When you give it a few tries you might uncover that “what’s important now” was actually popularized (dare I say coined) by one of history's more colorful college football coaches, Notre Dame’s (along with a few others) Lou Holtz. We’re not going to talk about all of Coach Lou’s professional ups and downs but I do want to dig a little deeper into his “what’s important now” methodology. 

Coach Lou was known to ask his players “What’s important now?” all the time. When they were struggling with their course loads, having personal issues, working on the field, and especially when it came to all the collegiate athletes being seduced with big dollars while still being in school. 

Its impact was mirrored by how simple and straightforward the question was. 

I already know what you’re thinking...You’re thinking about how you’re not a Notre Dame football player coming up in the mid-‘90s right now. And you’re right! But that doesn’t mean that good coaching should be kicked aside just because it’s from the era that gave us big-band ska music. 

“Zoot Suit Riot” by Cherry Poppin’ Daddies anyone?

Instead of just leaving you with another generalization about how it’s important to check in with yourself and your business from time to time by asking “What’s important now?” let’s unpack it. 

This question is often asked at a point of inflection or when a choice has to be made. But what about what happens before that? I’d argue that if you are just running around asking yourself “What’s important now?” you’ll be making all kinds of inefficient choices. When you answer that question without any context you’ll be making decisions based on the maximization of outcomes for wherever you happen to be at the moment.

That’s dangerous! 

The thing that I think gets most overlooked when people recite a platitude like this from a guy like Coach Lou is the context for what’s going on in their lives or businesses. If we’re talking college football then those players had extreme routines, performance expectations, growth plans, goals, and were part of a system that was designed for them to put in the work (take massive action) necessary for them to be successful. Most of us don’t have the resources of a globally recognized institution, like Notre Dame, behind us when we’re trying to build our businesses but, that doesn’t mean we can’t create our own environments for success. 

So how can you set yourself up so that when you ask yourself this question you’re not just leaning into the whims of the day? 

By being strong in your mission, vision, and values. Sounds old-timey cliche but hear me out. 

Business plans and written strategic plans are written (most of the time) for the benefit of investors, lenders, managers, and sometimes to just say that it’s been done. In my experience, they are very rarely relied on or even referenced when it comes to the day to day operations of a business. Don’t believe me, as I sit here literally editing this post Crash Course video just dropped with Anna Akana literally validating me. Here’s the link to the Crash Course YouTube video if you’re curious. Wait, finish here first actually then go! So sure, policies are followed and goals that are actually turned into activities that are measurable, that don’t have some ambiguous due date, and whose impact can be felt get worked on regularly. But what about everything else that goes into doing the real work of building something that’s sustainable and value-adding to the people you’ve committed to serving? 

Enter mission, vision, and values.

These are the three pillars that represent how you and your business literally navigate in the world. Your belief system and everything that’s important to you is wrapped into a few different paragraphs and sentences. That’s a big deal! Subconsciously, if you have any amount of conviction behind these pillars you created there’s a good chance you’re already be measuring the decisions make them. Sometimes though, as good as our intentions are, dealing with the day to day grind can leave us possibly. 

For the sake of this post, I’m going to give you the quick and dirty for getting clear on mission, vision, and value. For more detailed conversations or to dig a little deeper check out these other posts here at the Disruptive Strategy Co Blog.

Let’s get you resolute in your business and what’s important to you so that you have as good a chance as possible to make a great decision after you ask yourself “What’s important now?”

Mission 

What is it: It answers the questions of “Who are you serving?” and “How are you serving?” for your business. Answering those questions while keeping your “why” in the frame will allow the people who find you to identify with you and the problem you’re solving.  It’s short, direct and hopefully tugs at the heartstrings a bit. 

Why is it important: A clear and specific mission sets the basis for alignment with the people you’re hoping to serve. It’s also the start of the framework you’ll use for future decision making. Your mission is you and your business planting your flag in the ground. You’re announcing to the world that there are a few things that are really important to you and that you’re committed to doing the work to facilitate change for people, solve a problem, etc. 

Make it for yourself: Start by finding a few of your favorites. I love the Starbucks mission statement. It’s, “to inspire and nurture the human spirit – one person, one cup and one neighborhood at a time.” Nowhere in there does it say anything about coffee right? But it evokes emotion, digs a little deeper about what having a place to have coffee means to them and nods to the decisions they’ll make when it comes to big sweeping operational issues. This mission statement shows me that their biggest priority is creating a culture and it shows. There are no hard and fast parameters here but brevity wins. A sentence or two..or three is fine. Nowhere should be cheesy things like customer service, quality, loyalty, blah, blah, generic business-speak-encapsulating-what-people-already-expect-when-they-interact-with-you, blah. 

Vision

What is it: This is the explanation around the impact you hope to have and what your business will look like in the future as you continue to solve problems and make people’s lives better. Think of it as a sentence or two that paints a picture of your company in the future. 

Why is it important: It gives people the opportunity to see what you see, to participate in your quest for world domination making the world a better place. When Bill Gates started Microsoft his vision was simple, to make computing accessible to everyone. I think he’s been pretty successful with that so far. It should be easy to understand and visualize for everyone. 

Make it yourself: Again look to your favorite brands. There are no hard parameters here either. I get a chuckle every time I see Amazon’s, “Our vision is to be Earth's most customer-centric company; to build a place where people can come to find and discover anything they might want to buy online.” Keep it brief, colorful and ideally relate-able so that when anyone else sees it they can nod their head and appreciate the impact you’re trying to have on the world. 

Values

What is it: This one’s really easy to explain. Simply, these are your core principles or standards. These values are like bumpers at the bowling alley, they will guide you down the lane even if you didn’t have a good throw. Roll? Release? I should know more about bowling before I use it in a metaphor. 

Why is it important: Your values are going to be the things that people give you the hardest time about and equally love you the hardest for. It can be very Charles Dickens at times. Your values are the biggest things that are important to you, the issues that you'll fight for and protect regardless of market conditions. People like us do things like this. 

Make it yourself: This is where it gets a little challenging. With values, it’s really easy to talk a big game about how important communication is, what it means to show up every day, your commitment to actually serving people, etc… The hard part comes with doing the things you say you’re going to do. It’s only natural to get busy, have rough days and not feeling like showing up. It’s part of the process. The thing that will set you apart from the literal thousands of people trying to carve a place out in the hearts of your customers will be delivering on your values every single day. It’s going to be tough but that’s OK because you eat tough for breakfast and are in it to win it for the long game. Need a little help getting to the core of values, start with the businesses you buy from. For me, I’m a big fan of Amazon, Squarespace, ConvertKit, and a few local businesses. I gravitate towards them because they stand by what’s important to them and their values are in alignment with my own, on top of being really great value providers. 

I know this is a long one today so if you’re still with me I just wanted to say thanks. To bring this home I want to challenge you this week. My challenge is that you look at your Trello boards, Asana projects, Google Calendar entries, and even your inbox and ask yourself - “What’s important now?” Not just as a way to prioritize your to-do list for the day but in a deeper way. Regardless of the tools used to help you be productive we all run into the same decision making and productivity constraints. There’s only so much productivity bandwidth you can give, sustainably, every day. So really look at everything you have going on and honestly try to evaluate which things are worth continuing to pursue and let go of the stuff that isn’t serving you anymore. Again, I totally get that it’s easy to say and way harder to do but trust me, you’ll feel a lot better, and will actually feel like you’re winning consistently when you get to focus on the important stuff. 

How To Make Better Business Decisions

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Discover & share this Shrek GIF with everyone you know. GIPHY is how you search, share, discover, and create GIFs.

Ogres are like onions and strategy…they have layers. I kind of felt like Shrek out of the gate in this post but just like the actual Shrek there’s a happy ending here.

Most of the time, when someone says strategy in the context of growing a business they’re referring to the individual actions that you can employ to try to achieve a specific outcome. In this post, I want to argue that you should worry less about strategy (because people use strategy wrong making it sounds more impressive than it actually is) as most people use it and start focusing on making decisions. Stop worrying about chasing the next success strategy and get real about what you stand for, who you want to serve and how you’re going to face the tough decisions that come with getting to real growth. Also, the work. The lots of real work it takes to affect change. 

One of my biggest pet peeves is when consultants or coaches try to guide you through a process they’ve gleaned from multiple sources without any real testing or data to back up their “teachings”. Well, second to someone just waking up one day having never actually built a business, or contributed significantly to the building of a business, calling themselves a “business strategist”. But really, how can you reasonably expect to guide someone through a process that you’ve probably never been through?! Blows my mind. Borderline triggering myself here just typing these words. 

They do it all under the label, and for the glory of, strategy. In reality, strategy is not a prescribed set of actions. It’s not some magic formula that will instantly take you from where you are now to where you want to be. It’s also not tips, tricks, resources, hacks, blueprints, playbooks or any other generic term internet marketers get you to try to believe. 

Why is it not ANY of those things? 

Because you can’t control how people are going to react to the choices you make. When it comes to growing a business you try something you think might work based on your deepening understanding of the value you bring and the of the people that you serve. Then you wait to see if, when and how they engage with you. All along the way questioning the assumptions you made earlier. Then you make a small change and try again. Over and over, each time getting closer to the promise your business’s mission makes. Strategy, then, is more like the lens you see the activities of the business through. It’s the thoughts, guidelines, and criteria by which you make decisions as they support why you started it in the first place. 

Oh, and it also requires real work. Lots of it. Lot’s of conversations, unread blog posts you’ve written, unwatched videos you’ve created and unopened emails you’ve sent. It takes a ton of effort to get someone’s attention and then hold it long enough to convince them that your solution is worth a shot.

The same goes for strategic planning which, in reality, is little more than business-tourism for the parties involved in the process. Managers, owners and executives just show up, take in the sights of the business, offer up some well-wishes and then the process just ends. This includes businesses of one! Of course, I’d be remiss to not mention that Havard Business studies have shown that 90% of businesses think that planning isn’t even worth the effort in the first place. Why would anyone allocate real time, payroll dollars, bandwidth on a static process that doesn’t get referred to more than once or twice a year?! 

At this point you’re probably thinking, “Wow, this guy is salty and if he’s so smart how am I supposed to grow my business if I should not pay attention to everyone on the internet offering me strategies to grow?” 

Great question hypothetical business owner! Here’s what I’d offer instead. Let’s change the mindset from chasing the next strategy to standing up for your values and being deliberate about what you’re choosing to do (and not do). 

I want to empower you to make decisions in your businesses thematically. Your business has seasons, they may not follow the calendar seasons but over time your business will grow and contract. Knowing that, the actions you choose to take, the tools you decide to use (from email to project management) and ways you choose to show up to your community get screened through a few layers. 

Layer 1: The first layer is that what you’re deciding is in direct service of your target market.

If you’re posting on social or starting your email list on a sequence that is designed to just point them to something of yours to buy you’ll fail in the long term.

Layer 2: What’s the temperature of my business right now?

This second layer has to with what you’re asking for. If you’re business is on fire right now and you’re struggling to keep up with the orders or clients coming in then you should be deliberate about the content coming out of your business. There’s nothing worse than creating demand for something only to tell people that it won’t be available when they get to your checkout page. Only a few places can pull that off like Kickstarter and Amazon...but even with Amazon people get impatient if something is going to take longer than 2-day Prime shipping people start looking for substitutes. 

Layer 3: Is this going to help me deliver value more efficiently or so uniquely that it will be hard for someone else to copy?

Real talk, I’m hoping shining a light on strategy like I am in this post helps differentiate me from the buckets of yuck that are “business strategists” that you find online. My hope is that my perspective demonstrates enough mastery, authority and credibility that it makes it easy for you to come back and see the next post that goes here. It’s an example of me showing you and not just paying lip service...hopefully. 

Layer 4: Instead of just focusing on growth for growth’s sake is this next decision going to help me focus on the factors that I believe will drive the most sustainable growth for me?

Different demographics, psychographics, etc. all have different wants, needs and pain points. It’s really ineffective to try to reach everyone with one message all the time. Instead is the next choice I’m making supporting one of the individual factors that will help me better establish myself to the people I hope to serve. 

Layer 5: Will this next decision support at least one of my biggest priorities right now?

Not all priorities are created equal and the same goes for entries on a to-do list. When you’re a business of one, part of a team or are running the team time is one of your most important resources. Remember, businesses ebb and flow in seasons so when you decide to give something attention make sure that it passes through the previous layers and that it’s desired outcome is one that will really move the needle for you. 

Layer 6: Do I have enough facts, alternatives, and choices to make this decision?

I know, I know…. We never have enough information to make a decision. The challenge is that real life is messy and information is asymmetrical. No matter how hard you try you’ll never really know what’s going on in someone else’s brain. And, that’s ok! This is where you get to have a little fun and treat the decision like a hypothesis that you get to test. If you’re playing the long game then you should feel safe in knowing that there’s time to adjust and try again. Falling into a decision-paralysis situation is always going to cost you more time, money, and stress over the alternative of just trying something when you feel like you just barely have enough information. Because the reality is that you’ve already probably over thought it; again, not a bad thing. 

Whether you’re trying something new, building on what you do well, or even just reacting opportunistically to some new possibility using these layers will help keep your decision making aligned with what you really believe in. It’s far to easy to be distracted by new concepts, tools, or blueprints that promise to help you shortcut your way to success. The reality is that you’re building your business around what’s important to you and the people you’ve committed to serving. That means that you have to be the author of your success. Even with the most fun of statistical modeling techniques, you can’t plan your way through making decisions in situations that haven’t happened yet. Not only that, you’ll drive yourself crazy trying to think of all the permutations and combinations of things that may come to pass in your coming days, weeks, months, quarters, etc. 

What you can control is the process by which you make decisions. I like thinking in layers because it’s one less formal thing I have to memorize and with enough reps, it becomes the lens by which I see the things I have to do in my business. Kind of sounds like a strategy for approaching how you decide to do the work in your business…

See what I did there.

Here's Your Creating Culture Crash Course

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Creating a supportive, engaging and fulfilling environment at work is important for everyone. When you feel safe (physically, intellectually and even emotionally), experience a sense of belonging at work and have the values of the business align with your own it’s almost hard to measure how much more effective you are.

But trust me, it’s a lot!  

From developing new ideas, to taking creative risks and even just the amount of care you put into the people you serve - it’s all just better. Economists try to measure this and use the variables like GDP on a macro level and “labor productivity” for firms. They try to use tricky ways to figure out which environments create the best levels of output at all levels. Odds are you’re not an economist and I’m only the self identified armchair variety but, I have some ideas to help you positively affect culture wherever you are right now.

From businesses of one (especially businesses of one) to Fortune 100 companies taking the time to deliberately address your culture a critical function for the business. I figured that since it was a new week, and that you probably have a ton of stuff on your to-do list already, that I would help by giving you some interesting perspective on what’s happening in your working environment. And, how to uplevel it a bit.

I have been talking to a lot of businesses that have been focused on creating culture, or at least looking for some insights on creating culture lately. Culture is one of those issues that should be addressed early on and gets brushed aside because it’s easier to focus on real things like fulfilling orders and meeting deadlines. Easier because they have a start, end and there's something to track when you’re done. Culture is more fluid and squirrelly because it grows and changes from moment to moment. Since it’s harder to track it often gets pushed to the bottom of the list.

Let’s change that.

Before you can change something you should get a handle on what your current culture is now. And, before you can do that let’s try to flush out what we mean when we say “culture”. Typically, culture in a work or an organizational environment is often shrouded with overly excited (yet generic) facilitators and one too many trust falls. You are not going to find ice breakers here - sorry.  

For the sake of ease and for readability let’s get a handle on what culture might entail. The culture in your professional (and sometimes personal) space can be understood by looking at all the different experiences people have while they are interacting and engaging. It’s how people communicate with each other, it’s office protocol, and it’s even how an office is physically organized. Culture is created by how managers lead or reward behavior and the kind of values they project. If you are looking for a theme here it’s pretty much the experience you have while you are interacting on the clock and can even bleed into how you do your job.

What happens when you aren’t happy with it or would like to illicit some change?

Here are a few insights I have for you to consider.

1. Ask why.

Much of what culture is has to do with what you do and are expected to do each day. Challenge what’s happening now and also why a change is important or beneficial. It’s easy to change an office protocol, a title, a role, and a schedule. But think about what happens when people aren’t ready to jump on board. You get empty follow through. Understanding along every step helps your stakeholders own what’s going. When there is a deeper connection then the change is more impactful.

2. Make the best of what you have.

It’s not always a room full of bean bag chairs and foosball tables that make a culture more engaging. Think about the hardware that you are working with and how it’s organized. Then think about what you are looking to change. How can you organize your physical space to illicit things like more collaboration, more efficient, or even more independence if that’s what you are looking for. Then if you feel like you still need more try to find deals - always work with what you have first.

3. You won’t win everyone all at once.

Change is never easy so it’s your job to help manage expectations and how people receive the change. Biggest part is not to force it. Just like in the first point, if people don’t own the why then all you get are the motions. If you are striving to change your office from being sales driven to being value delivering you have to understand that it won’t happen overnight. Values and mission can take some time but as a facilitator of change it’s your responsibility to constantly educate and lead by example. I can’t tell you how many offices I’ve seen try to do just this - go from selling to value. It can be difficult especially when a sales team feels that their own bottom line is threatened. So, you have to understand not just how the change will affect the office but how it will impact all of the individuals.

4. Lastly is showing that alternatives can be worse.

One of my favorite books on the subject is Who Moved My Cheese. It’s a story about mice and little people running a maze looking for cheese. It’s a story about complacency and how scary change can be. It’s also a story about showing you that unwillingness to change can lead to starvation and if you are expecting the change then you can manage it better. With an office culture people might not be afraid of starving but how might current trends point out? How can you illustrate to your stakeholders that without this shift in corporate culture that something worse could be closer than they think. Or better still how can the shift in culture make things better - who doesn’t respond to a good incentive.

Culture isn’t created it’s nurtured. Changes might not happen overnight because people don’t change overnight - most of the time. If you are looking to shift your office culture to a better place then you have to be patient and be ready to do a lot of explaining.

My advice is to skip the camp counselor antics, have respect for people's time, and move from a place of compassion. You have to exemplify the change so that other people can see the value and the reward of it. It’s not impossible but with a little office-geographical-trickery and some real value points you can give yourself a head start. Plus showing people that when customers/clients are happy then everyone is happy (including happier bottom lines) isn’t a bad place to start.


BUSY ≠ SUCCESS: Beat the Hustle Porn trap, make the most of your time, and get real results.

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Bragging that you’re working a ton of hours is a very weird flex. Brick and mortar business owners, online entrepreneurs and traditional corporate professionals wear the amount of time they spend at work as a badge of honor. I’m not sure if it’s a play to garner sympathy or a way to demonstrate professional superiority over your peers/competitors but it is nonsense. I’m not saying you shouldn’t be proud of your hard work and the time it takes to produce something truly valuable. I’m just saying I don’t get why people define themselves and their success by the amount of time they spend “working”.

It’s the obsession with hustle porn that really gets me fired up. Or rather, people leaning on it instead of focusing on being effective. What’s hustle porn? Hustle porn is a term said to be coined by Reddit founder Alexis Ohanian and he defines it as “the fetishization of people--particularly entrepreneurs or employees in the tech industry--overworking themselves.” (Here’s a whole Inc.com article about it if you want to see for yourself.)

Overworking yourself for the sake of showing how hard you’re working is bad enough but, what I think is really happening is that people are pretending to be overworked so they can share their flavor of hustle porn with the world. These are the millions of people trying to scoop up their piece of the social influencer pie. There’s a big difference between someone like Gary Vaynerchuk (who I’d consider the father of the modern hustle movement) who both works long hours and is super effective for the love of the game and your average hustle porn addict that claims to be on the grind hundreds of hours per week with little to know efficacy to show for it.

It’s a real problem! It’s a problem because these pretenders are giving advice, attempting inspire and sometimes, unfortunately, huck their products or services on the backs of their busy = success facade.

This long ranty introduction is to help me set the stage to give you a tool that will help you be more productive and effective. I want to help you make better decisions and be able to audit the work that you’re doing so you do more with the time that you do have so you can best match your ambitions for your business to the action you take every day. Best part, this isn’t some proprietary and untested advice from a guy writing on the internet - it’s a tool taken right from the management science of Six Sigma. Today we’re talking SIPOC.

SIPOC is a process mapping framework and it’s also an acronym. It’s an exercise you can really do at any time and it can do a few things. First, it can give you an overall and high level view of all the important bits of work that you do in your business. Secondly, it can expose each of the moving parts of each of the individual activities you’re doing everyday. Doing this will help you identify problems and find things that create waste or add little value in your business. Both of which will help make you more effective long term.

Here’s what SIPOC stands for:

Supplier - These are the providers of the inputs in a process. They can be people, things, sources of information, etc.

Inputs - These are the materials, information and other resources you need to get something done.

Process - This is the recipe for getting something done. What are each of the steps required to go from idea to outcome or result in an activity.

Outputs - These are the products, services, or outcomes as a result of following a process.

Customers - These are the people, businesses, audiences, etc that receive the outputs.

Now that you have the breakdown here’s how to use the framework via a cooking analogy… mostly because I’ve been binge watching Bon Appetit videos on YouTube.

Before we start you need a place to keep you organized. You can use a SIPOC template, a pretty good free one can be found here at goleansixsigma.com, or go freehand but you’re going to go topic by topic and brain dump as many parts of the activity in question (or business as a whole) as possible. It will look like a recipe when you’re done. I’m going to be moving fluidly between individual activities and looking at the business as a whole because this framework can and should be applied to both.

And away we go!

Start with Suppliers.

Before you can start cooking anything you need to go buy ingredients. The Supplier category are all the places you’d have to go to pick up the particular ingredients for your dish. Sometimes you luck out and have the ingredients on hand, sometimes they’re all common enough to be found in your local supermarket and sometimes you have to drive to specialty grocers or order from Amazon. Your Suppliers in your process are all the places you need to go for the stuff you need to get your activity done. They don’t have to be physical locations or goods either. Often times with service businesses you start with doing a bit of research for a client, where are the places you go to get your information - those are also your Suppliers.

Next we look at the Inputs.

These are your ingredients. In a single recipe it will be the specific ingredients and their proportions. The same goes for a specific activity in your business. If you’re looking at your whole business then you need to think a little bigger. Inputs here are the materials, people, roles, equipment, IT systems, software, information, etc that are the MOST important in you delivering value to your customers.

After that is the Process.

In our recipe these are literally the steps. Things like bringing the water to a boil, cooking pasta for 8 minutes, heating oil to a shimmer before adding the garlic are all specific things you need to do to prepare a dish. Do the same thing for whatever specific activity is on the chopping block in your business. If you’re auditing your social media posting process it can be the steps that start with the idea for a post, to opening the right app, to posting with the prewritten caption. The more granular here the better because it will force you to get real about the actions you’re really taking when you do something. Recipes are very specific for a reason because they want you to finish with a very specific dish at the end and plus, no one likes burnt garlic. In your business you’re looking to identify as many individual processes as possible and the granularity bits apply here too. If you gloss over or over generalize the work that you do every week how can you expect to identify which processes can be improved, eliminated or delegated to make you more effective with the time that you have committed for your business.

Next are the Outputs.

It’s easy to fall into the trap of over simplicity here. In a recipe the output is not just the food you’ve created at the end of the cooking process. It’s the dirty dishes, the plates you serve the food on, the utensils you need to get to eat, etc. It’s everything that comes after the cooking part. What are the outputs that your specific activity produces? If it’s a product you’ll have a pretty easy start but with a service you might have to get a little more creative with what gets delivered and all of the process adjacent things that come with the delivery of that service. For your business these can include all the paperwork, approvals, data, and tasks that are created after your business delivers what it promised it would to the end consumer.

Lastly we have the Customers.

These are the people that, in this case, will literally consume the fruits of your labor. These are the recipients of each output of your process. In the cooking example it’s all the smiling faces that get to try your recipe. For a specific activity it can be the person or people that will benefit from what you’ve produced. It can even be delivering value to an audience if we’re talking about a social media or content creation process. In most cases every output should have at least one category of customer. I mean someone has to be responsible for the dirty dishes or at the very least be in charge of loading a dishwasher. For the business as a whole your customers can be internal and external. Not every process will directly correspond to the customer but the outputs may serve as an input for the next process that gets you closer to delivering value. An example would be a creative team that’s working to create assets for your business. The content gets created, then approved, then shared. Each of those are individual process and only one of them ends with the external audience.

Ok so by now you’re probably a little hungry and have the basics of a process mapping tool ready to go. So what’s next?

I would recommend that you start by running this exercise on your business as a whole. This will help you get a really good idea about all the work your doing in your business. The trick is that you have to be brutally honest about the work, the time, and the resources that you put into growing your business. Then once you get a handle on the high level view of your business I would challenge you to try to trim the activities that aren’t serving you and go deeper on the ones that are by running the exercise again on the individual activities. Most importantly you HAVE TO BE HONEST.

By being honest you’ll be able to really see what’s going on and how you might be able to better deploy your time and energy. One of the other best bits here is that you can run this exercise over time to help you tighten up the work your doing in your business. I know that it’s easy to get and stay busy and I also know that scope creep is real when you’re in the early days of getting customers and squeezing every ounce of value out of every dollar you can in your business. All that intensity can sometimes lead you and your business away from the core values you had envisioned when you started the business. This is an opportunity to check in with yourself, as a CEO, and decide if the recent direction of the business is still in line with your values.

And finally, you’ll be able to worry less about the pressure that hustle porn hucksters put on you and more about doing the work that really matters in your business.


Stop Taking Bad Business Advice

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This post is going to be a little more soap box and a little less “how-to guide” but, I still share some real tips on how to move the needle forward in your business.

TL;DR: Start selling as soon as you can. Produce more content. Keep better track of money.

I’ve had the privilege of doing some start-up mentoring and pitch competition judging lately and it’s been interesting. It’s interesting to see these start-ups and entrepreneurs try to communicate why the work they’re doing is important and how it solves real problems for people. Aside from just being fun, it’s inspiring to see how passionate some of these entrepreneurs are about the work that they’re doing. I say “some” because there have been a few whose egos are trying to write checks that their businesses can’t cash and it’s pretty evident that they won’t be able to get out of their own way to bring their ideas to life.

Aside from the messages from the entrepreneurs it’s also really interesting to hear the advice that other mentors give. While there are a few gems in there that come from other battle hardened entrepreneurs most people are just repackaging some cliche business nonsense that comes from a good place but isn’t going to help anyone do anything to keep a business moving forward. And it’s that advice that I’m most worried about. I worry because it’s coming from people who present with an air of authority and decades of experience. That’s dangerous and it’s the inspiration for this post.

Being a practitioner whose livelihood depends on me being able to get results for business owners has skewed me a bit. (Maybe even made me a little salty.) Sure, I love professor’ing but I save the theorycraft for my students where we have the time and space to take deep dives into the nuanced mechanics of how markets work. In the real world, in my opinion, the best advice always comes with a call to action and a way to measure results. It has to be this way because most small businesses, most start-ups, are dealing with resource constraints that won’t afford them the time, space and safety of a classroom environment. Building a business in the real world means incurring real bills that you have to pay. Otherwise you’re just playing business, not building a business.  

So below are a few tips I’ve distilled from my experiences that I believe will help business builders and entrepreneurs build some real momentum:

1. Minimum viable products/services should take priority.

It’s easy to stay in the prototyping, developing, and building stages of your business. It’s feels like work spending all day working on your website and it’s safe because you’re not selling so you don’t have to worry about being rejected. My advice, try to sell as early as possible. Nothing will give you better feedback than asking people to give you money for your offering. If people do give you money, their experiences with your offering will be super important to document. It’ll take some of the guesswork out of figuring out what your customers need and how they want to interact with your business.

2. Everyone starts with zero followers, readers, subscribers and unique site visits and it takes real work to grow from there.

How you show up online matters so my first bit here is to be deliberate about your accounts, profiles and value proposition when you’re building your online presence. That’s important because the second bit is that you’re going to need to produce original content across a number of platforms at a factor of ten times what you were planning to do. One blog post a month, one Instagram post a week and liking a few people’s posts on LinkedIn is not going to build you an audience nor it will it drive meaningful attention to/for your business. Creating and sharing content that directly benefits whoever is interacting with it regularly over time is the only thing that works. There’s no shortcut here. My advice, build an editorial calendar and treat it as importantly as any meeting on your calendar.

3. Take your money tracking and accounting seriously.

I see a lot of businesses skip the steps where they record and evaluate how money is moving in and out of their business. They wait until it’s time to do their taxes to dump shoeboxes of receipts on the laps of their bookkeepers and accountants. No bueno. How can you make good decisions about where to spend money if you have no idea how it moves through your business? I blame the lifestyle illusion that internet marketers create. Internet business gurus like the Tai Lopez’s of the world take their financial reporting seriously because it’s how they choose where their next marketing dollars are going to go to maximize the ROI on their next “seven-figure business mastery” course. My advice, pick a platform and start recording your transactions. You can use free options like Wave Accounting to subscriptions to QuickBooks Online. The important thing is that you want something that will help you visualize your data and that has reporting tools baked in.

Each one of these tips can be blown out into more detailed posts of their own, we’re barely scraping the surface here. That’s the point. Circling back up to the TL;DR, worry less about learning everything about each of these pieces of advice and spend more time trying things that will drive attention, sales and opportunity for real feedback into your business. I’m not saying that these are the only things you should focus on forever. Building a business is a robust and complex undertaking whose challenges, opportunities and stressors compound the longer you’re at it. No one knows that better than I do. All I’m saying is that you won’t get the chance to enjoy that stuff (yes you can actually enjoy the stressors) if your runway runs out before your able to get your business to take off.

Vet Your Next Business Idea Before You Launch

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The best time to start a business was yesterday, the second best time is today. So what’s stopping you? Before you can get to the fun bits around setting up a website, choosing your project management software and taking the perfect Instagram picture you have to decide what it is you’re business is going to do.

Yes, for the record I do indeed think it’s fun to evaluate and pick out project management software. No shame in my game.

Are you a service provider?

Selling a product you created?

Selling other people’s products?

Offering a subscription for access to content you’ve created?

Created a marketplace to help buyers and sellers find each other more easily?

Who are you serving?

How will your offer transform your customer’s life? Make it easier? Prevent stress?

That’s only the tip of the iceberg when it comes to asking the questions that will help you focus the idea you have right now into something that can be consumed, utilized and ultimately transform the life of your perfect customer.

In this post I’m going to teach you how to vet a business idea in six steps or less. The idea here is to help you move through and explore your business ideas quickly to ensure that you’re spending your time (and money) as efficiently as possible. What this post does not do is guarantee your success. You’re responsible for that one but I can help you figure out if the idea that’s rattling in your head now or scribbled on the back of that napkin is worth giving an honest try for at least the next twelve months.

1. Look around.

What does the current competitive landscape look like? Are there businesses that do exactly what you do? Are there businesses that offer a close enough solution to make the choice a little difficult to your target market? I would challenge you to look long and wide for all the existence of as many possible substitutes to your offer as possible. The exercise of looking at the competition has to be purely observational at first. It can be all too easy to work your way down the rabbit hole of your competitive advantage. I want you to save that energy for later. Right now it’s about piecing together a picture of who your competitors are, how big the market for your offering is and trying to figure out the perceived effectiveness of your competitors. That includes looking for reviews and evaluating the content those brands share. You’re not just going up against a bunch of businesses when you start from scratch, you are also competing for the attention of their (sometimes) pre-established tribes.

2. Who are you serving?

Truly understanding your target customer is critical. Lots of business coaches and gurus would advise you to create a persona or set of personas for your target customers. These are profiles you build that match the lives of the people you hope to serve. The goal is to use these profiles to help you better craft your marketing, brand and sales messages to this audience. It can also help to manage the expectations of the customer experience once they do buy from you. Building customer avatars is not bad advice at all. But, building your perfect customer isn’t always a luxury or a reality your starting your business into. Here’s how you can bridge the gap between building the hypothetical perfect customers and talking to the real people that exist right now that would make for your perfect customer. Talk to as many real people as you can. Talking to as many real people who are close to your ideal customer will help you get to know what they really care about, struggle with and spend money on. Having a Platonic idea of who your customer means nothing if that customer never puts their credit card information into your sales page. Real people spend real money every day. The rub is trying to understand what might motivate those real people to spend their real money on you. In the Lean Startup world they call this customer interviews.

3. Value Proposition.

There’s nothing worse than solving a problem that nobody has. When you’re veting your business idea the size and scope of the problem your solving matters. Why? Because it’s the people with that problem that will be buying your solution. Solving a problem that’s too narrow with a population of people that are too small might not be a sustainable business in the long run. I love the idea of you starting your business because you are “scratching your own itch”. It’s a great place to start! Just make sure you can be reasonably sure that you’re not the only one with that problem. You should have a pretty good idea about how to position the value you plan on delivering to people after you get through steps one and two here. This is also the place where you get to splash in some thoughts on how you’re going to differentiate yourself in your market.

4. Size Matters.

The size of your market matters because it will influence the model you choose and how you communicate with people. Are you a brick and mortar business only supporting your local community, like a restaurant? Or are you shipping your products internationally. Getting a handle on the size of your market affects how you price, the inventory or materials you need to deliver your value and who you expect to show up on as regular a basis as possible. Understanding the size of your market will also help you get a sense of the expectations around pricing and how to position yourself against existing competitors.

5. Competitive Advantage.

We can finally get to one of the things that feels like real work when you’re building a business. Competitive advantage is what makes you special or unique in the eyes of your customers. Competitive advantage are capabilities that allow you to deliver your value better than any of your competitors. It can be a proprietary recipe, maybe you have an exclusivity agreement with a supplier or the intellectual property that only you can deliver. It’s not just the stuff that allows you to charge lower than your competitors, I would recommend you stay away from just being the cheapest. It’s also not some generic statement like “we have the best customer service”. It’s specific, measurable and directly relates to the value you deliver and the problem you solve. It’s also not sustainable! One of my biggest pet peeves is when I hear bad advisors talk about sustainable competitive advantage. Your customers tastes and expectations are going to change over time (just like yours do). Technology is going to get better. Industries are going to get disrupted. That means, in order for you to stay special you have to keep an eye on what’s going on around you and do the work to keep what makes you special growing and adapting to the times you’re in.

6. Teamwork makes the dream work.

Just because you don’t have the budget to bring on a full time staff doesn’t mean you don’t have a team. When you’re starting out it’s important to bring people on board who will help guide you and who you can get honest feedback from. It’s also a great litmus test for your value proposition. Getting your mentors on board or getting a few people to be on a board of advisors is a great buy-in test for your business model. As for any day to day support, look to the people that are closest to you to help spread the word, find resources or just to lend a helping hand. Be careful about managing expectations here though, lots of people will be totally willing to support you on your journey and it’s up to you to manage those relationships so they don’t feel used or abused. At the end of the day anyone that you can involve early on in the process will be invaluable advocates and evangelists for your business as it starts to grow.

The ideas around building a business is simple. You’re solving a problem for a big enough group of people that will allow you to keep solving that problem over time. It’s putting those ideas to work that’s tough which is why choosing the right idea, for the right market and with the right support is critical. The best part, you’re never really going to be sure it’s going to work. The best you can do is to keep good data and HONESTLY measure your progress regularly. Launching on a not great idea doesn’t make you a bad business builder - staying married to a bad idea for too long does. Use this post to help you think through your ideas so that when you do decide to launch, and give yourself that twelve month runway to try, it’s something that has the best possible chance at finding success.


It's Time To Up Your Marketing Game

Whether you like it or not, if you’re building a business, you need to be paying attention to marketing automation and marketing technology. Maybe not you specifically but definitely someone on your team needs to be paying attention, that’s for sure.

 Why?

 Because marketing, branding and sales (all slightly different things) rely on your ability to talk to the people you’re trying to serve in a way that gets and keeps their attention. In as common sense a way as possible, how can you expect your future customers to find you if you aren’t doing anything to signal where you are - both online and in real life. Oh, and posting one blog post every few months hoping that people will just magically find you and fall in love with you is not going to work. Trust me, I know that from painful personal blog writing experiences.

 In this post I’m going to break down marketing automation so that it’s as free (or as cheap) and as effective as possible. The biggest variable here will be your creative. I’m going to show you some awesome tools, tools that I use on a regular basis, but how effective they work for you totally depends on how well you know the people you’re trying to talk to. By the end of this post I’ll make you a marketing efficiency machine but you’re in charge of what goes out to the people you hope to serve. There’s a bright side here though when (not if) you miss the mark, you’ll have lots of great data to think about and use for better calibrating and creative in the future.

Let’s start by defining marketing automation.

Marketing automation is a big blanket term that covers any software that can help you do a bunch of marketing related activities systematically and consistently. You should not be afraid of it! Remember, marketing at its core is a conversation. As a business owner, it's your job to do the best you can to engage with the people who you believe could benefit the most from consuming your products or services. Technology that helps you get in front of those potential people as often and in as relevant a way as possible is a good thing. I mean, some of the easiest things to do are to use the phone you carry around with you every day to record some video, pictures, and audio to create content that will entertain or inform and to post that wherever your audience hangs out online.

That's literally marketing automation. You making something and then taking advantage of a platform to distribute your message.

Now on to everyone’s favorite part, the tools of the trade. For marketing technologies, I would advise that you think about them in a few buckets. Social, Sales Funnel/Conversion Optimization, Email Management, Automation/CRM and Analytics. I’m going to give my recommendations on some of the platforms I use and recommend as well as how they fit into the bigger marketing picture.

Social

Aside from the principal sites that your accounts live on I really like Buffer as tool to help manage, monitor, and pre-plan posts. When you preload your social in big batches it helps you craft better stories over periods of time. Then on the daily the time you'd spend in social can be better spent actually engaging with real people. Buffer has a really usable free option and if you jump to their monthly plan it gets even better.

Sales Funnel/Conversion Optimization

I really like and recommend ConvertKit. This one costs about $35 a month but you'll get a ton. You can build custom opt-in campaigns, set up entire email funnels, and even build stand-alone landing pages. They also have some really good A/B testing functionality so you can test the copy and marketing language you want to use constantly to really hone in on who you want to talk to and why they should care.

Email Marketing

ConvertKit fits here but it MailChimp has a really good free suite too. You can collect emails, offer freebies to download and also build email funnels/campaigns that will drip over time. They have great analytics and sorting too.

Automation/CRM

I love Hubspot. I have been using them for years and recommend their free suite to everyone. It's awesome to be able to see when people open emails, keep track of contacts/deals and they have a really robust marketing platform as well. If you upgrade to a paid version you get access to more customization, dashboards, and a bit more marketing functionality.

Analytics

I go back to the basics here and stick to the tried and true Google Analytics. Great data all around. A bit of a learning curve but once you get the hang of it you can really drill down into the behavior of your audience and use that data to craft better experiences for your web visitors in the future.

After you’ve gone and done all your signing up you’ll probably be asking yourself, now what? Or maybe even thinking that you should be finding someone else to manage this stuff. That’s a totally normal response. Before you run off to find an intern or virtual assistant to help I want to encourage you to keep it simple and to remember that it’s all about the creative. The best part is that you can create a piece of content, like a long form blog post, once and then use all these channels to distribute in ways that best suit each platforms audiences. My goal, and rule of thumb, is to try to get six or seven bits of micro content out of every larger piece of content like a blog post.

The last bit of the marketing technology I want to cover is talking about personalized marketing. If you thought that marketing automation was fun then personalized marketing is going to be even better, it’s probably the most fun you can have online interacting with people right now.

Why?

Because you’re getting to scale interactions with you in real time!

Personalized marketing is using tools like Bonjoro (personalized video message service) to create personalized videos that you can deliver right to people's inboxes that let people know they aren't just one of the thousands of emails on a list. Since the barriers to marketing automation are super low, going the extra mile and giving your prospects and potential customers real access to you is huge. Bonjoro is a paid service but even going Live on Facebook, Instagram, or even on a Zoom call gives people the opportunity to interact with you at scale in a more personalized way. The best piece of advice I can give here is to create a live show on whatever platform you like (Facebook would be a great place to start) and then show up every week at the same time. Create a place where people can expect to interact with you and where they can go when they miss you to see you interacting with a live audience, offering value, in real time.

Lots of stuff here lots of stuff.

My recommendation is to just start. Telling your story is a process that’s going to evolve over time. Sure, I really like the stuff I recommended but if starting with all of them is intimidating don’t worry about it. Use the resources I’ve listed as a starting point and stop worrying about the technology barriers or the quality of your production. The more content you create the more feedback you’ll get from your audiences about how they like to be communicated with. On top of that people are very forgiving when it comes to video, less when it comes to audio so make sure you have the best sound you can. But just create stuff, give people something to consume and they'll keep coming back. I see so many business owners never get off the starting line because they are worried about their copy, a filter for an Instagram post, or that they don't feel like they have the right budget.

You don't need to worry about any of that to start interacting with people online.